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ICGP Professional Competence ePortfolio Privacy & Security Policy

1. General

The following privacy policy applies to your ICGP Professional Competence ePortfolio account and associated resources and materials, and other websites and online resources provided by the ICGP. The ICGP is committed to ensuring that your privacy is protected and that it complies with its obligations under the Data Protection Act 2003, which regulates the processing of information relating to you and grants you various rights in relation to your personal data.

By registering for an ICGP Professional Competence ePortfolio account, you are agreeing to the following policy from the date of first registration or usage. Users will be notified of any changes to this policy and will be asked to agree to the new terms and conditions.

2. Registration Data

When you first register for your ICGP Professional Competence ePortfolio, we will collect personal information from you. We may also ask you for information when you report a problem to our helpdesk and may keep a record of any correspondence.

3. Aggregated Data

We may anonymise your data and aggregate it with data from other users to understand how people are using our websites and to evaluate our website materials.

4. Communications and Bulletins

From time to time the ICGP may send you information about College products that will be of interest to you and in promoting the College. If you should decide that you do not wish to receive such communications you may opt out of receipt of this information by contacting us at professionalcompetence@icgp.ie.

5. Making Changes to your Information

Where your details become outdated you should update your details in the 'My Profile' section of the My ICGP area: http://www.icgp.ie/go/my_icgp.

6. IP Addresses

We may record your computer's IP address, operating system and browser type, for system administration purposes and to enable us to gather information on website usage. These data enable us to track browsing patterns, and are not used to identify you as an individual.

7. Security

Your personal information is stored and processed by the ICGP in compliance with the Data Protection Act 2003. Your information is protected by a firewall. We also use system and application logs to track all access. We review these logs periodically and investigate any anomalies or discrepancies. Although all reasonable efforts will be taken to ensure security of personal data, it is not possible for the ICGP to guarantee 100% data security.

8. Authentication

You are responsible for ensuring that your ICGP ID and PIN numbers remains secure. You should not disclose your login details to other people. If you forget your login details, please contact us at professionalcompetence@icgp.ie.

9. Email Security

Any email correspondence between you and the ICGP will not be encrypted. Emails received by the ICGP will be stored securely within our corporate firewall.

10. Use of Cookies

The ICGP Professional Competence ePortfolio uses cookies when you are logging in to the tool. The sole purpose of this is convenience, making it unnecessary to use different login details each time you use the website.

11. Linking to External Sites

When using ICGP websites and materials, you will encounter links to external websites. Please be aware that once you click to one of these sites, you are subject to that site's privacy policy and the ICGP can accept no responsibility for your privacy in relation to your use of external websites.

12. Your Consent

By submitting your information to the ICGP, you consent to the use of that information as set out in this policy. Thank you for reviewing this information. If you have any questions about this policy, please contact professionalcompetence@icgp.ie.